2019 Healthcare & Research Team Members/Faculty Abstract Submission Guidelines

Any of the following researchers should submit through this category: Research associates, investigators, faculty, nurse practitioners, nurses, pharmacists, or anyone else who is part of the healthcare/research team and is not part of GME.

General Guidelines

  • All MedStar and Georgetown providers and researchers are encouraged to submit abstracts. For research conducted by a resident/fellow with a faculty investigator, the mentoring faculty member/attending must be present at the Symposium if the abstract is selected for poster presentation.
  • Case reports ARE NOT accepted in this category. Only residents/fellows may submit case reports.
  • If selected, you must attend the Symposium to present your research or designate an alternate presenter.
  • No individual may be listed as the presenting author on more than TWO (2) abstract submissions.
  • Authors must certify that all research involving human subjects has been approved by an Institutional Review Board, and all studies involving the use of animals by an animal care committee.
  • Abstract submissions are limited to research at least partially conducted in the past 2 years (no earlier than April 2017).
  • It is the authors’ responsibility to submit abstracts free of typographical or other errors.
  • Abstracts reporting the results of Quality Improvement projects, Innovative Clinical Programs, and new teaching methodologies are all encouraged for submission to the Symposium.
  • Abstracts submitted should include data or results. Abstracts without data/results will not be accepted for presentation.
  • All Abstract Poster Presentation formats should be 4-Column, 56x36 inches. Please see MedStar Health poster template provided here.

Abstract Text

Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:

  • Background and Objective: A clear statement of purpose and/or hypothesis must be included in this section.
  • Methods and Analysis: A description of study design, all patient populations studied, materials and methods used, and quantitative analysis planned or performed.
  • Results: A logical and concise summary of the study’s results.
  • Conclusion: A discussion of the study’s relevance, application, and potential limitations is included here.
  • Tables/Figures: Authors may include 1-2 tables/figures. Text in the tables/figures is not counted in the total word count. For optimum publishing quality, images/figures must be submitted as high-resolution JPEG files (600 dpi minimum). Tables up to 10 rows and 10 columns may be configured inside the submission system.

Review Process

  • Only selected abstracts will be presented as posters at the Symposium. Poster selection will be determined by the Scientific Review Committee. The Committee will seek to achieve a balanced distribution of submissions for presentation at the Symposium, based on scientific writing, research fields and participation from multiple MedStar Health sites/departments and Georgetown University.
  • Abstracts will be scored according to the following criteria:
    • States purpose, hypothesis, and objectives explicitly.
    • Clearly defines methods and statistical technique or plan.
    • Interprets results and discusses relevance in a logical manner.
    • Acknowledges limitations in this research and appropriate next steps.
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the abstract is readable and accurately presented and conclusions are valid.
    • Collaboration of researchers from multiple MedStar sites/departments on one research project will receive one (1) extra point.

By clicking the button below to submit your abstract, you agree that you have read the guidelines above and your submission follows them to the best of your ability.