2019 Resident/Fellow Abstract Submission Guidelines

Any member of the GME program should submit through this category (residents and fellows).

General Guidelines

  • Abstract submissions can be either case reports or research projects. Case reports are purely descriptive and are eligible for the poster and case report competition. Original research projects are usually hypothesis-driven and are eligible for the manuscript competition.
  • If selected, you must attend the Symposium to present your research or designate an alternate presenter.
  • No individual may be listed as presenting author on more than TWO (2) abstract submissions. Abstracts will be divided into PGY1-3, PGY4 and above, and Research resident/fellow categories.
  • Authors must certify that all research involving human subjects has been approved by an Institutional Review Board, and all studies involving the use of animals approved by an animal care committee, PRIOR TO CONDUCTING THE RESEARCH.
  • Case Reports: Please review the Case Report FAQs to determine if your case report needs to be submitted to the MHRI Office of Research Integrity (ORI) for official review.
  • Abstract submissions are limited to research at least partially conducted in the past 2 years (no earlier than April 2017). Abstracts submitted in previous years can be re-submitted if additional research has been conducted. Abstracts that have been submitted for publication are eligible for the competition.
  • It is the authors’ responsibility to submit abstracts free of typographical or other errors.
  • Abstracts reporting the results of Quality Improvement projects, Innovative Clinical Programs, and new teaching methodologies are encouraged for submission to the Symposium.
  • Abstracts submitted should include data or results. Abstracts without data/results will not be accepted for presentation.
  • All Abstract Poster Presentation formats should be 4-Column, 56x36 inches. Please see MedStar Health poster template provided here.
  • All Case Reports Poster Presentation formats should be 3-Column, 36x24 inches. Please see MedStar Health case report template provided here. We cannot accommodate case reports posters printed at the incorrect size.

Abstract Text

Abstracts should be no longer than 2500 characters, which is approximately 400 words, and must be submitted in the following format:

  • Background and Objective: A clear statement of purpose and/or hypothesis must be included in this section.
  • Methods and Analysis: A description of study design, all patient populations studied, materials and methods used, and quantitative analysis planned or performed.
  • Results: A logical and concise summary of the study’s results.
  • Conclusion: A discussion of the study’s relevance, application, and potential limitations is included here.
  • Tables/Figures: Authors may include 1-2 tables/figures. Text in the tables/figures is not counted in the total word count. For optimum publishing quality, images/figures must be submitted as high-resolution JPEG files (600 dpi minimum). Tables up to 10 rows and 10 columns may be configured inside the submission system.

Review Process

  • Only selected abstracts will be presented as posters at the Symposium. Poster selection will be determined by the Scientific Review Committee. The Committee will seek to achieve a balanced distribution of submissions for presentation at the Symposium, based on scientific writing, research fields and participation from multiple MedStar Health sites/departments.
  • Abstracts will be scored according to the following criteria:
    • States purpose, hypothesis, and objectives explicitly.
    • Clearly defines methods and statistical technique or plan.
    • Interprets results and discusses relevance in a logical manner.
    • Acknowledges limitations in this research and appropriate next steps.
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the abstract is readable and accurately presented and conclusions are valid.
  • Case Reports will be scored according to the following criteria:
    • Significance: How clinically relevant to the practicing clinician is the case report? How well is this conveyed? The case report should increase the understanding of a disease process, its diagnosis or its treatment.
    • Originality: How original are the concepts in this case report? Is a unique problem identified? Or, does the case report describe a novel approach to understanding an old problem?
    • Management of Patient Care & Clinical Reasoning: How logical are the ideas presented in this case report? How involved in and knowledgeable of the care of the patient is the author?
    • Innovative Methodologies.
    • Organization and Conclusions: Overall, the case report is readable and accurately presented and conclusions are valid.

Oral Presentations and Awards

  • The Scientific Review Committee will determine the top abstract in each presenting author category (PGY1-3, PGY4 and above, Research Resident/Fellow) who will present their research. Each presenter will be allotted a maximum of 10 minutes for their oral presentation: 7-minute presentation and 3 minutes for questions and answers.
  • Awards will be presented during the Main Symposium.
  • Each top scorer will receive an award of $1500, second place will receive $500, third place will receive $250.

By clicking the button below to submit your abstract, you agree that you have read the guidelines above and your submission follows them to the best of your ability.